6 Must-have Features of a Dispensary POS System

To succeed, dispensaries need the appropriate operational tools, just like any other type of business. Dispensaries have particular requirements because they are such a distinct retail market. Understanding some of the fundamentals of what you need to operate is crucial because of the risks associated with the mismanagement of business processes in this field of business.

The best dispensary POS system is the one with a wide range of features that are necessary to run a retail dispensary business. These include administrative, managerial, and marketing abilities. These abilities are essential for business success, from gathering monthly sales reports to ensuring you have enough inventory in your dispensary.

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The Best Dispensary POS System – Cloud-Based Dispensary POS System

Any retail establishment, including dispensaries, greatly benefit from using a POS system that is cloud-based. Even though there are still many outdated point of sale options available, more businesses are converting to cloud-based systems.

This is because these POS systems for dispensary provide real-time synchronization of data and information If there’s any change made in the back-end office then those changes will also be instantly reflected at the POS level.

All sales, inventory, transactional, and other store data are stored on remote servers run by your POS provider when the POS is cloud-based. In the past, servers located in the back-office area of legacy systems were used to store all data locally.

However, cloud servers offer several significant advantages over other types of POS systems available in the market for dispensaries.

• They increase the comfort and adaptability of your dispensary business. You can remotely access all data thanks to the cloud.
• Logging into your account will allow you to see sales reports, alter prices, update inventory, and perform any other business-related tasks that could be done on-site. This is crucial for companies with multiple locations or owners who are frequently away from the actual location.
• Security is increased by cloud storage. Since the data is kept on distant servers, thieves and curious employees have less access to it.
• By giving your employees access rights, you can manage them. It’s simple to track your staff’s sales, till usage, and cash register adjustments with individual authorized login.
• Each user has a username, password, and a set of capabilities. Records from the best dispensary POS system can be used to calculate sales commissions for the staff as well.
• A stock movement report is created for the stock that is sent and received. You can review the item quantity and associated total amount in this report. POS also provides access to the stock In and stock out reports.
• A cashier can view the inventory of various stores and provide information to customers using the pharmacy POS software that is cloud-based. Through the Back-office, dispensary stock can also be transferred from one store to another.
• With a multi-store management module of the POS system for dispensary you can select two or more locations at once, and the promotion becomes active at all the chosen locations. You can even choose the target audience, the promotion’s dates, and times, and all the other details for those stores.

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Essential Features to Look for While Selecting the Best Dispensary POS System

1) Inventory Control Specially Designed for Dispensaries:

One of the most crucial aspects of managing a successful business is maintaining your inventory at the right level for each product. Dispensaries frequently offer a wide range of products, all of which have a finite shelf life and are available in hundreds of slight variations. A strong inventory management tool is essential to ensure that you’re minimizing waste and maximizing sales. The feature must have the capability to:

• Sort the inventory according to the therapy, specialty, disease, brand, etc.
• Include additional attributes like dosage details, routes of administration, etc.
• Give different units of measurement (Box, strips, capsule units, etc.)
• Create unique barcodes for Pharmacy inventory management.

To define unique characteristics for your dispensary inventory, you can use the Product Characteristics feature of the Ari POS System for pharmacy.

2) Seamless Batch & Expiry Management for Dispensaries:

When an item isn’t selling well or is getting low in stock, it’s critical to recognize it before it’s too late. Understocks result in lost sales and disgruntled customers, while overstocks result in wasted products and insufficient warehouse space. Stock updates give you a heads-up.

The best dispensary POS system organizes your inventory batches according to their unique pricing, expiration dates, traits, etc. You can also make stock adjustments and receive notifications when a stock is about to expire. This feature must be capable of the following:

• Adding distinctive qualities and costs to various batches.
• Review stock expiration reports.
• Obtain stock expiration notices
• Have stock adjustment options

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3) Expedited Billing Procedures in Our Dispensary POS System:

Multiple payment gateways, the cash drawer, the customer display, and the barcode scanner are all seamlessly integrated with the POS System. POS system for dispensary speeds up the billing processes. This feature of POS must be capable of the following:

• The cashier should be able to use a barcode scanner to access inventory data.
• He must be able to take payments in cash, cards, or electronic transfers.
• There must be a ‘Hold’ feature that allows the cashier to stop processing one payment and start processing another.
• The cashier should be able to accept and make a payment using the “Layaway” feature while the customer waits to pick up their order.
• With access to the cash drawer enabled by the best dispensary POS system, you should be able to protect the money.
• Multiple currencies and languages are supported by POS.

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4) Our Dispensary POS System Offers Customer Management:

For boosting recurring sales and customer management, this feature of POS system is extremely beneficial for dispensaries. The POS software should be capable of supporting the creation of loyalty programs. Patient management must be automated in dispensary POS systems. This feature should be able to:

• Store customer’s information and prescriptions with images and keep track of purchase history.
• Each time they make a purchase, customers should be able to check their loyalty points.
• For each new purchase, the cashier is able to assist customers in using their loyalty points.
• Even creating a membership card should be an option.
• To increase repeat business, you should be able to provide member-only discounts.

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5) Management of Multiple stores and Integrations:

A key component of the dispensary sector is data. A centralized database for pharmacy business keeps the patient’s data in one place. This feature of the best dispensary POS system is able to manage your multiple dispensary stores centrally.

Thus, from managing inventory and tracking sales to data retrieval, everything is made simple by the POS system. The patient’s convenience for safe data access is improved by a central database. The POS system makes it easier to search for data. The workforce is minimized by the dynamic system’s helpful integrations. However, not all POS systems offer integrations, but the most efficient ones do provide them. This feature is capable of:

• Control multiple dispensary stores using a detailed dashboard and store-specific reporting.
• Manage sales, inventory, exclusive offers, user access, etc. per store.
• Connect POS to accounting programs like Xero, Tally, QuickBooks, or Retail Insight, etc.
• Integrate Microsoft Dynamics 365 Business Central, a comprehensive business management solution for your Pharmacy.
• Get MailChimp integration for all your email marketing needs.

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6) In-depth Reporting and Analytics in ARI’s Dispensary POS System:

Numerous important reports are integrated in the POS System. For your dispensary business, you can view store-by-store sales, day-by-day profits, individual customer reports, tax analysis, and much more. Get a 30-day free trial of Ari POS.

• Daily Sales Reports by Store
• Consolidated Sales Reports by Date
• Expired Stock Reports
• Reports on Inventory Purchases
• Customer information and past purchases
• Day-by-Day Cash report

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To Sum It Up:

You can make sure that your dispensaries operations are coordinated by making an effective pharmacy management system investment. POS systems for dispensaries today do more than just process credit cards. They also feature other features and e-commerce integration capabilities. Every profitable pharmacy needs a solid POS system to stand on. Your dispensary will probably lose a lot of sales without a reliable POS. If your POS is ineffective, you might even find yourself in legal trouble.

Real-time insight and flexibility are essential for retail dispensary businesses to succeed. A POS system for your dispensary will benefit your business’ operations as well as your customers’ shopping experience. When starting or operating a dispensary, it’s one of the most crucial investments you can make.

The best dispensary POS systems offer a variety of reporting features in formats that are simple to comprehend. This gives users access to the vital information they need to make data-driven business decisions.

You must understand your overall productivity, customer satisfaction, sales performance, staffing, and other crucial metrics as a business owner. This is a tricky juggling act that needs constant, careful attention. Not paying attention to one of these metrics could spell the difference between your business failing and succeeding.